Before you lease or buy a printer in Austin.
Read these four clauses first.
Most copier contracts are decided by four clauses nobody reads. Here is what to look for, what each one costs, and what we leave out of ours.
- No auto-renewal
- No page minimums
- No penalty overage rates
- No scan charges
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The term is real on every lease. The clauses around it decide what it costs.
A copier lease is a real commitment. It runs 36 or 60 months, it cannot be cancelled in the middle, and every dealer's lease works that way, including ours. What separates one contract from another is what sits around the term. An auto-renewal clause turns a missed notice window into another full year. A page minimum charges you for pages you never printed. An overage rate bills the pages you did print at a higher number than the one you were quoted. A scan charge meters documents that never touched paper, and in the same clause, service is often written into the lease itself, so you cannot drop a bad service provider without breaking the equipment contract. Read those four clauses on page one before you read anything else.
We serve Austin, Round Rock, Cedar Park, Pflugerville, Georgetown, Leander, Kyle, San Marcos, and the surrounding area. See the Austin page, or all locations. Dallas and Fort Worth, Houston, and San Antonio offices each have their own lease guide page. Ready to compare? See the office printer lease page or buying outright. Thinking of ordering online? Read the risks of buying a copier online. Ways to pay: the Turnkey Plan, Pay-Per-Print, purchase, or month to month.
This is what the four clauses look like on paper.
The wording below is typical of what we see when an office sends us its current lease. Nothing here is from any one company. Every line of it is common.
1. Term. The initial term of this Agreement shall be sixty (60) months commencing on the date of acceptance of the Equipment.
2. Renewal. This Agreement shall automatically renew for successive twelve (12) month terms unless Lessee provides written notice of termination not less than ninety (90) days prior to the expiration of the then-current term.1
3. Minimum volume. Lessee agrees to a minimum monthly volume of 5,000 black and white images and 1,000 color images, billed whether or not such volume is produced.2
4. Excess images. Images produced in excess of the monthly allowance shall be billed at 1.5 times the base rate per image.3 Rates are subject to an annual escalation of up to ten percent (10%).
5. Scanning and service. Scanned images shall be counted as images for billing purposes. Service and supplies are provided under this Agreement and are not severable from the equipment lease.4
6. Assignment. Lessor may assign this Agreement and its right to receive payments without notice to Lessee.
Auto-renewal
Look for "automatically renew" and a notice window. Miss it by a day and you owe another year. Ours ends when the term ends.
Page minimum
Look for "minimum monthly volume." You pay it whether you print it or not. Ours has none.
Overage rate and escalator
Look for "in excess of" with a multiplier, and an annual escalation. Ours bills every page at the same published rate, with no escalator.
Scans counted, service bundled
Look for scans billed as images and service "not severable" from the lease. Ours meters no scans, and the Coverage Plan is a separate month-to-month agreement.
Everything but the paper.
Toner ships before you run out
We watch the levels remotely. Nothing to order, nothing to stock.
Parts, labor, and service calls
Included with the Coverage Plan. A technician is onsite within 4 hours. If it cannot be fixed, we replace it.
Meter read remotely, scanning unlimited
No page counts to call in. Scan to email, folder, or cloud, never metered.
30 days to change your mind
Not the right fit? We bring a different model at the same terms.
Four clauses to read.
Before you sign anything.
Auto-renewal
Many leases renew for another full year unless written notice reaches the leasing company 90 to 120 days before the term ends. Miss the window by a day and you own another twelve payments. Ours ends when the term ends and rolls month to month until you sign something new.
Page minimums
A monthly page allotment fixed on a guess made before the machine was installed, for the whole term. Print under it and nothing is credited. Ours has no minimum.
Penalty overage rates
The per-page rate you were quoted applies inside the block. Above it, a higher rate applies, sometimes double. Ours bills every page at the same published rate.
Scan charges, and service written into the lease
Some contracts meter every scan as a page. Some fold service into the equipment lease so that leaving the service provider means breaking the lease. Ours meters no scans, and the Coverage Plan is a separate month-to-month agreement you can cancel without touching the lease.
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Built for your officeDelivered and set up in 3 to 5 business days.
Show us where it goes.
We take it from there.
From quote to first print.
Send the form.
Name, mobile, email, pages.
Your quote lands by email.
One page. Flat monthly number or pay per print.
Pick one and sign by text.
Nothing due until it is installed.
We deliver, set up, and train your team.
3 to 5 business days.
Before you send the form.
How does a copier lease work?
You pay a fixed monthly amount for 12 to 60 months, most often 36, for the machine, with delivery, installation, and training included. Service is a separate agreement billed per page. At term end a fair market value lease ends: you return the machine, renew onto a newer one, or keep going month to month while you decide.
Is it cheaper to buy or lease a copier?
Over the years you keep the machine, buying costs less in total. Leasing spreads the cost into a monthly number and hands you a newer machine at term end instead of an aging one. Ask for both on one quote and let the gap decide.
Can you get out of a copier lease?
Not in the middle. A lease runs its full term or you buy out the remaining payments. That is true of every dealer's lease, which is why the term length and the auto-renewal clause matter more than the monthly number.
How much does it cost to lease a copier?
It depends on the machine, the term, and how many pages you print. One rate sheet, same for every office. Ask and we will send it.
What does fair market value mean?
At the end of a fair market value lease you can return the machine, buy it at its then-current value, or renew. It is the standard structure for office equipment and the one we quote.
Should I buy a copier online?
Only if you have someone to install it, set up scanning on your network, and service it when it fails. A machine with no local technician behind it is the most expensive one you can buy.
What should I ask a vendor before I sign?
Five questions. Does the lease auto-renew, and what is the notice window? Is there a page minimum? What is the rate above the block? Are scans metered? Can I cancel the service agreement without breaking the lease? If any answer takes more than a sentence, read page one again.
Will you read the lease I have now?
Yes. Send us the first page of your current lease and we will tell you when it ends, what the notice window is, and what it would cost to leave. No obligation.
Do you deliver and install in Austin?
Yes. Austin is inside our standard install window: delivered, set up on your network, and staff trained within 3 to 5 business days of approval, with a technician onsite within 4 hours after that.
Three things you will not find in our contract.
Auto-renewal
Many leases quietly renew for another year if you miss a 90-day window. Ours ends when the term ends.
Penalty overage rates
Go over your pages and you pay the same per-page rate as your plan. Never a higher one.
Service written into the lease
The Coverage Plan is a separate month-to-month agreement. Cancel it any month without touching the lease.
See what your office would pay.
Quote today and the rate is locked for 15 days.
- A quote with none of the four clauses, built for your Austin office
- One-page quote, by email, within minutes
Or call the office: 972.544.6244
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